The 5 AI Project Management Tools You Need in Your Toolbox

It might be time to upgrade your project management toolbox. Sure, it’s easy to get used to your tried-and-true tools — no matter how old and rusty they may be. But when it comes to project management, those rusty, old tools like Gantt charts and spreadsheets could really be holding you back and preventing your teams from performing to their full potential.

That’s where AI project management tools come in. Yes, “AI” is the new-ish buzzword on the block — but for good reason. It’s completely changing the way project managers operate and adapt to the constant changes in their industry.

So, if you’re feeling a bit left behind, you’ve come to just the right place: The Project Management Home Improvement Store!

With a new year up ahead, it sounds like you might be ready to add some shiny, new additions to your collection.

And would you look at that? We have just the recommendations for you:

AI project management tool #1: Risk forecasting

Consider this the sort of stud finder of your toolbox. With AI-powered risk forecasting, you can get a clear idea of whether you’re working in the right direction or hammering your nail into a dead zone.

Instead of proceeding blindly, let AI analyze your project data to identify potential risks across your portfolio and help you make more informed decisions going forward.

AI project management tool #2: Intuitive project timelines 

The project timeline is one of the most foundational project management planning tools. It’s the heart of your portfolio and what keeps your teams on track towards the goals. So, why aren’t you using AI to better organize and visualize that timeline?

ProggioAI, for example, effortlessly uses your historical project data to create intuitive Workstreams, which are organized by team, department, or activity. With these Workstreams at your fingertips, you can get a clear, high-level view of your portfolio, track milestones and dependencies at a glance, and drill down into each team or task as needed.

AI project management tool #3: Knowledge encyclopedia

When embarking on a new project, sometimes you need an instructional manual to get you started and make sense of the materials in front of you — especially if you’re trying to DIY it. After all, you don’t want to end up with a nail in the wrong place or a leftover piece of hardware that has you thinking, “Wait…where was this supposed to go?”

That’s where AI can come in handy for project managers, too. As you search for new ways to streamline your project processes and meet your project goals, simply ask ProggioAI to search a vast database for the right articles, explanations, and procedures, and solutions to help you find the answer you’re looking for.

AI project management tool #4: What-if scenario planning

Say you’re planning a home improvement project to renovate your kitchen and bathroom, and you want to know if you can add a pool in the backyard at the same time. What if you had a way to “what-if” that scenario and see if it was feasible for your budget and contracting team?

While we can’t guarantee the pool, we can guarantee that project managers have the ability to plan their projects this way with AI-based scenario planning. That is, they can use project data to visualize potential scenarios and see how any changes across their portfolios will impact their resources and timelines. With these insights to guide them, project managers can better prepare for unexpected roadblocks and develop data-backed plans to improve productivity.

AI project management tool #5: Real-time status updates

Imagine, for a moment, that your PPM essentially came with a fitness tracker for your portfolio — automatically providing updates about your progress and any changes that have been made along the way. This would not only make it easier for you to manage tasks and quickly adapt; it would also save you time manually updating stakeholders at each juncture. 

That’s why AI in project management is so important. With an AI-powered PPM, you can keep collaborators aligned with real-time status updates — and cut out those unnecessary meetings and check-ins from your already overloaded schedule.

Well, that’s our spiel. Go ahead and have a further look around the Project Management Home Improvement Store if you’d like. There’s plenty to see! But remember, don’t take too long to decide…because AI is moving fast and already impacting the way PMs across industries manage their teams. 
And once you find everything you’re looking for, no need to wait in line or even pull out your credit card! We can help you right over here: Try Proggio’s Free GenAI project management solution.